Auto Service Tracker
Your workshop, fully organised.
Purpose-built workshop management software for automotive service businesses. Complete vehicle history, KTEO and KEK expiry tracking, customer management, and service scheduling — custom-developed and deployed on your own infrastructure.
At a Glance
What You Get
Auto Service Tracker replaces the paper logs, spreadsheets, and disconnected tools that most workshops rely on to manage their daily operations.
Your VPS, Your Domain
Deployed on a dedicated VPS with your own domain. No shared hosting, no multi-tenant risks. Your workshop data lives on infrastructure you control.
Customised Workflow
Each deployment is tailored to your specific workshop operations. Service categories, pricing structures, and workflows configured to match how you actually work.
Complete Data Ownership
Your customer records, vehicle histories, and service data belong to you. No vendor lock-in, no data hostage situations. Export everything at any time.
Docker Deployment
Containerised architecture for reliable, reproducible deployments. Updates are seamless, rollbacks are instant, and the entire system can be migrated in minutes.
Ongoing Support
Maintenance, updates, and technical support included. When your workshop needs a new feature or workflow adjustment, we build it into your deployment.
No Vendor Lock-In
Built on open-source technologies. Standard data formats, documented APIs, and full database access. Your business is never dependent on a single provider.
Core Features
Every feature built for real workshop operations — from the front desk taking appointments to the mechanic checking service history on the shop floor.
Customer Management
Complete customer profiles with contact details, vehicle associations, service history, and communication logs. Find any customer and their full history in seconds.
Vehicle Registry
Detailed vehicle records including make, model, year, registration, VIN, mileage tracking, and complete service chronology. Every vehicle that enters your workshop is documented.
Service History
Full service records with parts used, labour performed, costs, and technician notes. Search and filter by vehicle, date, service type, or technician. Nothing gets lost.
KTEO & KEK Tracking
Automatic tracking of KTEO (vehicle inspection) and KEK (emissions) expiry dates. Proactive alerts before certificates expire so you can notify customers and schedule appointments.
Dashboard & Analytics
Real-time overview of workshop activity: active jobs, upcoming appointments, expiring certificates, revenue summaries. The information you need to run your business, at a glance.
Multi-User & Security
Role-based access control for owners, managers, mechanics, and front desk staff. Each user sees what they need. Full audit trail of all actions for accountability.
How It Works
From initial consultation to a fully operational system — a structured process tailored to your workshop's specific needs.
Consultation
We visit your workshop, understand your operations, document your workflows, and define the exact requirements for your deployment.
Development
Your instance is configured and customised: service categories, pricing, user roles, KTEO/KEK schedules, and any workflow-specific features.
Deployment
Application deployed to your VPS with your domain, SSL certificates, automated backups, and monitoring configured.
Training & Handover
On-site training for your team. Every staff member learns the system. Ongoing support and feature development included.
Deployment Options
Your data, your infrastructure. Choose the deployment model that fits your requirements and technical comfort level.
Option A
Your Infrastructure
Deployed on your own VPS or dedicated server. Full control over your data, network, and security. We handle the setup and ongoing maintenance.
- Dedicated VPS with your domain
- Docker-based deployment
- Complete data sovereignty
- SSL certificates and security configured
- Automated daily backups
Option B
Managed Hosting
We provision, host, and manage everything. EU-based infrastructure, automatic backups, updates, and monitoring. You focus on running your workshop.
- EU-based hosting infrastructure
- Automatic backups and updates
- 24/7 monitoring and uptime management
- SSL and security managed
- Scalable as your business grows
Technical Foundation
Built on proven, modern technologies. No proprietary lock-in, no legacy dependencies. Clean architecture that can be maintained and extended.
FastAPI
Backend API
React
Frontend UI
PostgreSQL
Database
Docker
Containerisation
Nginx + SSL
Reverse Proxy
Pricing Structure
Each Auto Service Tracker deployment is custom-built for your workshop. Pricing is transparent and based on four factors:
Setup Fee
One-time deployment and customisation
Annual Maintenance
Updates, backups, and support
Per-User Licensing
Based on number of staff accounts
Managed Hosting
Optional — if we host for you
Ready to organise your workshop?
Stop losing vehicle histories in paper files and spreadsheets. Auto Service Tracker gives your workshop the tools it needs to manage customers, vehicles, and services professionally — on infrastructure you own.